Downtown Albany BID Hiring Special Events Manager

Downtown Albany BID Hiring Special Events Manager


SPECIAL EVENTS MANAGER — DOWNTOWN ALBANY BUSINESS IMPROVEMENT DISTRICT - Manage, fundraise for, and grow signature events and projects designed to improve the quality of life, showcase the district’s attributes, and brand the District as a destination in accordance with BID’s mission.

Primary functions include, but are not limited to, the following:

  • Lead special events that highlight downtown Albany as a destination for people to live, work and recreate, enhancing daytime, weeknights, and weekend activities for all to enjoy.Work with Executive Director to ensure special events match the goals set forth by the ED and the Board.
  • Successful execution of special events from the earliest planning stages through implementation with each event meeting the highest standards.Develop timeline and calendar with ED; ensure that all elements of the events stay on schedule.
  • Lead in the implementation and enhancement of the BID’s annual signature events: Annual Meeting, outdoor placemaking exhibit, Restaurant Week, and Residential Open House.
  • Develop marketing and promotional plan for each event including, but not limited to:press releases, press events, graphics, flyers, print and radio spots, social media posts, videos, and printed materials – invitations, programs, maps, etc.
  • Develop and oversee event revenue goals and the special events operating budget.
  • Identify, recruit, cultivate, and nurture corporate sponsors, committee members and volunteers.
  • Seek underwriting, sponsorships, in-kind donations, and auction items for various special events.
  • Obtain all the appropriate permits required, ensuring compliance with all City, County and State regulations for events.Work collaboratively with the City’s Special Events Office, the Albany County Convention and Visitor’s Bureau, the City’s Department of General Services, Albany Police Department, local arts and cultural venues, businesses, and others for successful special events.
  • Negotiate with and manage vendors.
  • Evaluate overall results of special events campaigns; provide recommendations, modifications and new approaches to support successful achievement of organizational goals. Provide innovation to ensure long-term success of BID special events.
  • Other duties as assigned by the Executive Director.

Qualifications: Degree in Special Event Planning, Fundraising, Marketing, or related field and 4 years of successful event planning and fundraising; or 8 years of successful event planning and fundraising. Experience recruiting, training, and delegating volunteers. Ability to meet aggressive deadlines, maintain budget and work under pressure.  Results and detailed-oriented, highly motivated, independent, decision maker.  Excellent communication, written and organizational skills. Enthusiastic, flexible team player able to attend evening meetings and night and weekend events.

Salary range:  $45,000 - $52,500. Benefits package and parking provided. Send one-page letter of interest and resume to Downtown Albany BID, 21 Lodge Street 1st Floor, Albany, NY 12207 or jobs@downtownalbany.org by the close of business Friday, February 17, 2017.